Table Of Contents
- Meaning Of Store Records
- Types Of Store Record
What Is Store Records?
Store records are documents which enable the organization to determine the movement of goods. In the office, Store records enable the office administrators to know how often goods are required.
Types Of Store Records
The term Stock record and Store record can be used interchangeably. A stock record shows the number of goods available at any particular time. Types Of Store Records In Use Include:
1. Store record card
2. Requisition form
3. Delivery note/Gate pass
1. Store Record Card:
The stock record provides detailed information about:
a. Quantity of goods supplied or carried into the store room.
b. Date goods were supplied or invoiced.
c. Voucher number.
d. Name of the supplier.
e. Quantity of goods issued.
f. Department.
g. Stock balance.
2. Requisition Form:
The form is an internal document used by departments within the organization when collecting goods from stores. The such document provides the following information:
a. Name of the department requesting goods.
b. Name of person in the department requesting the goods.
c. Signature and date.
d. Code.
e. Description of goods.
f. Units of goods issued. You can improve your supply chain functions with the help of these e-procurement platforms.
g. Quantity required.
3. Delivery Note/Gate Pass:
Once goods have been approved for a department, a special pass is necessary to enable this security department to check the author’s quantity.
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